Kategoria: OA instructions

IEEE

Open Access Publishing in IEEE's Journals

FinELib consortium’s agreement with IEEE (Institute of Electrical and Electronics Engineers) offers authors an opportunity to publish a their articles open access during the agreement term 2024–2025 without article processing charges (APC) in IEEE's hybrid and full OA journals. However, the author may be responsible for color, page or reprint charges.

We have a limited number of open access articles for the agreement term.

Am I eligible?

You are eligible if you meet the criteria below:

  • You are the corresponding author of the article who is to communicate with IEEE through the peer review process.You are a researcher, student or staff member in one of the FinELib members subscribing to IEEE journals.

  • Your article has been accepted for publication in one of the IEEE’s hybrid or fully open access journals (xls).

  • Your article has been peer-reviewed.

  • Your article has been accepted for publication during 1.1.2024–31.12.2025.

Is my journal compliant with Plan S?

Use the Journal Checker Tool to see if your preferred journal is compliant with Plan S and with the Academy of Finland's OA policy.

Journal Checker Tool

I am eligible, what do I need to do?

When submitting your manuscript

  • select your institution name (Ringgold-name)

  • insert your institutional email address in the system if it's not already there.

Hybrid and fully open access journal

If your article has been accepted for publication in a hybrid or fully open access journal:

  • You will receive an email with a link to IEEE’s system. You will be asked to upload the final files and to choose between traditional and open access publishing. Choose open access:

  • Choose an open access publishing license. We recommend that your choose CC BY which is required by many funders.

  • The article will be sent to the FinELib office for verification. Your affiliation will be checked.

  • Once your organization or FinELib office has verified your open access publishing request, you will receive an email on the decision.

  • If your funding request has been accepted, IEEE will publish your article open access.

Titles with a different workflow

  • IEEE Electrical Insulation Magazine
  • IEEE/CAA Journal of Automatica Sinica

For the titles indicated above the process is as follows:

  • A corresponding author whose article has been accepted for publication in a “Not in RLSC” title must contact the National Library (finelib@helsinki.fi) in order to enable open access publishing.

  • The affiliation of the author will be checked for eligibility. If the author is eligible for open access publishing under the agreement, the National Library will contact IEEE and approve the article for open access publishing under our agreement.

If your funding request has not been accepted (affiliation can’t be verified) or all free credits have been used up, you will need to cover the costs of open access publishing yourself.

If you need further information or help with the OA publishing process, please do not hesitate to contact your library/information service.

American Association for the Advancement of Science (AAAS)

Open Access Publishing in Science Journals

Authors from participating institutions are entitled to a 15% discount on the APC (article processing charge) when publishing in Science Advances. The discount is applicable to all article types.

For other AAAS journals, corresponding authors from participating institutions may deposit the author accepted version of their article (also known as a Author Accepted Manuscript (AAM) or a post-print) to a public repository under a CC BY license immediately at publication thanks to the FinELib / AAAS Green Zero Day OA Pilot.

The deal is in place until 31.12.2026.

Am I eligible?

Science Advances

You are eligible for the 15% APC discount if you meet the criteria below:

  • You are affiliated with one of the participating Finnish institutions.

  • You are the paying author of your article, which is usually the corresponding author, or the person acting on the author’s behalf using the online payment system.

  • Your article has been accepted for publication in Science Advances during 1.1.2025–31.12.2026.

Other AAAS journals

  • Science
  • Science Immunology
  • Science Robotics
  • Science Signalling
  • Science Translational Medicine

You are eligible to deposit the author accepted version of your article (also known as an Author Accepted Manuscript (AAM) or a post-print) to a public repository under a CC-BY license immediately at publication if you meet the criteria below:

  • You are affiliated with a FinELib institution that has an active subscription to the journal concerned (if you can access the journal, this is probably the case).

  • You are the corresponding author of your paper.

  • Your paper is a peer-reviewed research article.

  • Your article has been submitted during 1.1.2025–31.12.2026.

Need support? Not sure of your eligibility? Contact your library or information services for help.

I am eligible

What do I need to do to get the 15% APC discount in Science Advances?

What do I need to do to deposit the author accepted version of my article in other AAAS journals to a public repository?

What do I need to do to get the 15% APC discount in Science Advances?

Step 1: Manuscript Submission

  • Submit your article.

  • Make sure that you supply your affiliation accurately and use your institutional email address.

Step 2: Register / Log in

  • Once your paper has been accepted, you will receive an email notifying you that your APC payment is due.

  • Click the attached link to be taken to the Author Charge page on RightsLink.

  • Sign in or register for a RightsLink account.

Step 3: License Selection

Step 4: Verify and Apply Discounts

  • Click "Apply Discounts" to open the discounts window:

  • Complete each of the fields as applicable. Ensure that you provide your main or parent institution ("University of X") rather than your department, faculty, lab etc.

  • Click “Apply Discounts” again and review that your discount is being correctly applied.

Step 5: Paying the APC

  • Click “Next” to proceed to payment options. The information entered into your RightsLink account will be used to populate the billing statement.

Step 6: Order Confirmation

  • Once the transaction is completed, you will see a confirmation screen containing the details of your order and payment.

  • If you use a credit card for payment, you will receive separate order confirmation and payment receipt emails.

What do I need to do to deposit the author accepted version of my article in other AAAS journals to a public repository?

When depositing your article, make sure you:

  • include a notice on the AAM that clearly identifies it as the author accepted version

  • include a link to the final published version on the AAAS website, while

  • indicating that the deposited version is being distributed under the CC BY license.

Need support? Not sure if your discount was properly applied? Contact Science Advances staff or send email to finelib@helsinki.fi

FAQ

Royal Society of Chemistry

Open Access Publishing in RSC Journals

FinELib consortium’s agreement with Royal Society of Chemistry (RSC) enables the researchers to publish their articles open access at no additional charge in RCS’s Full OA and hybrid journals during the agreement term 2024–2025 (For authors of Jyväskylä University and Turku University the agreement covers open access publishing in hybrid journals only).

Am I entitled to free open access publishing in RSC journals?

Yes, if you fill the following requirements:

  • Your article is being published in an RSC hybrid or Full OA journal: Journals included in FinELib RSC agreement in 2024 (xls).

  • You are the corresponding author of your article.

  • Your article has been accepted during 1.1.2024–31.12.2025 (agreement period may vary per organization).

  • You are a researcher/student/staff member in one of the subscribing FinELib members: RSC Read & Publish consortium.

RSC identifies eligible authors based on their email address. When submitting your article to RSC, please use the email address of your own organization.

Instructions for the corresponding author

  • On acceptance of manuscript, you will receive an email from RSC with a link to their licensing system.

  • The link takes you to a page with the details of your manuscript provided at submission.

  • Click Start now.

  • Choose Gold Open Access Publication. Make sure that the system has identified you correctly, ie. that this option reads FREE - No payment required.  You are identified based on your email address.

  • Choose license CC BY.

    • Creative Commons describes the CC BY 4.0 (ByAttribution) license like this:This license lets others copy, distribute, display and perform the work and make derivative works and remixes based on it only if they give the author or licensor the credits (attribution) in the manner specified by these.

  • Agree to the license terms.

If you have refused to publish your article open access, and would like to change this, it is possible to retrospectively publish your article open access. Please contact your library or information service for help.

If you face any problems or have any questions, please contact your library or information service for help.

Wolters Kluwer Lippincott

Open Access Publishing in Lippincott Journals

Researchers can publish their articles open access under CC BY license with no article processing charges (APC) during the agreement term 31.12.2024–31.12.2026.

If the journal does not offer CC BY then either a CC BY-NC or CC BY-NC-ND license can be applied.

There is a limited number of funded APCs. The number of available funded APCs will decrease each time an author places an order that has had its APC funding approved by their institution.

Am I eligible?

You are eligible if you meet the criteria below:

  • You are affiliated with one of the participating FinELib institutions

  • You are the corresponding author of the article who is to communicate with Wolters Kluwer through the peer review process.

  • Your article is an original research article including systematic reviews and case reports or a review article

  • Your article has been accepted for publication in one of the eligible journals (xls). Alterations to the list are possible during the agreement period.

  • The acceptance date of your article is between 31.12.2024–31.12.2026.

Instructions to the Corresponding Author

Step 1. Submitting an article

The corresponding author who is entitled to the APC funding from their institution must submit the paper. Authors cannot be changed to become a corresponding author post acceptance.

  • When submitting your manuscript, select your institution name from a drop-down list, and insert your institutional email address in the system if it's not already there. Please note that your affiliation to FinELib institution will be identified through your email address and the institution you have selected.

  • Choose open access option by selecting "Yes" in the questionnaire, see below:

Step 2. Once your article is accepted for publication

If your article is accepted for publication and funded APCs remain available, your institution will be asked to approve the use of the funded APC.

  • If your funding request is approved by your institution, you will receive an approval email:

  • You are also required to complete the License to Publish (LTP).

  • As the APC is covered by a "University License Agreement" (ULA) with Wolters Kluwer, authors must select ‘ULA’ from the drop-down menu in Schedule B of the LTP, see below:

  • Wolters Kluwer will publish your article open access free of charge under the CC BY license according to your choice. If the journal does not offer CC BY then either a CC BY-NC or CC BY-NC-ND license can be applied.

If your funding request is denied, you will receive an email including the reason of the denial (such as APC funding exceeds maximum limit, questioning author affiliation):

  • If you have not identified yourself as affiliated to FinELib institution or have not selected open access prior to publication, you shall have a 365-day window after publication of the article to identify such affiliation and retrospectively request to make your article open access. The conversion may also be done before publication of the article.

  • In case you have erroneously paid your own APC for an article accepted for publication during the agreement term, you may request a refund of the relevant APC. Refund requests must be made within 365 days of publication of the article.

If you have selected other than CC BY license, you may change the license to CC BY, provided the journal offers such license, whithin 90 days of publication of the article.

If your funding has not been accepted or all APC funds have been used up, you will need to cover the costs of open access publishing yourself.

If you need further information or help with the OA publishing process, please contact your library/information service or WK Customer Support: oa-support@wolterskluwer.com

Springer Compact

Open Access Publishing in Springer Compact collection

FinELib consortium’s agreement with Springer Nature includes open access publishing in Springer’s hybrid titles in the Compact collection during the agreement term 1.1.2024–31.12.2025.  Note that the agreement term may vary depending on the organisation.

The corresponding author does not need to pay an APC (article processing charge). The charges are covered by the agreement.

We have a limited number of open access articles for the agreement term.

Who is eligible to publish articles Open Access?

Corresponding authors affiliated to Springer Compact subscribing institutions are eligible to publish open access under the agreement. Your institution verifies your affiliation to Springer during the publishing process.

The affiliation must be valid at the time of article submission or article acceptance or when the article enters the system for verification by the library.

Springer Compact consortium

Which journal titles are eligible for Open Access publishing?

The agreement covers hybrid titles in the Springer Compact collection (xls). Additionally publishing is possible in titles included in the list that transitioned from hybrid to fully OA during the previous agreement term or do so during the current agreement term.

The list of journals indicates the titles including:

  • information about open access licenses and
  • whether the title is in Springer’s standard or non-standard publishing workflow.

The agreement covers Open Access publishing of the following article types:

  • Original Paper
  • Review Paper
  • Brief Communication
  • Continuing Education

Is my journal compliant with Plan S?

Use the Journal Checker Tool to see if your preferred journal is compliant with Plan S and with the Academy of Finland's OA policy.

Journal Checker Tool

Instructions to the Corresponding Author

Article in Springer’s Standard Workflow

Most journals belong in this category (see list of journals for details).

  • Once your article has been accepted, you will receive a link to the My Publication system.

  • Choose your affiliation: state the name of the subscribing institution you are affiliated to in the entry field. The names are in English. If you don’t find the name of your institution, type in the city or country and the system will prompt institution names.

  • You will see the Green Box describing the FinELib agreement (an example using Aalto University):

  • Agree to the open access license used by the journal title

CC BY 4.0 (ByAttribution)
Creative Commons describes the license like this:
This license lets others copy, distribute, display and perform the work and make derivative works and remixes based on it only if they give the author or licensor the credits (attribution) in the manner specified by these.

CC BY-NC 4.0 (ByAttribution-NonCommercial)
Creative Commons describes the license like this:
This license lets others remix, tweak, and build upon your work non-commercially, and although their new works must also acknowledge you and be non-commercial, they don’t have to license their derivative works on the same terms.

  • Order color figures, offprints or posters if you like. Note that you will personally be charged for them, your institution only covers the article processing charge (APC).

  • Fill in your contact information in the Your Affiliation form.

  • Send the order. Your price is 0 EUR unless you have ordered color figures, offprints or posters.

  • Springer will alert your institution and your library/information service will verify your affiliation in the  system.

  • Springer will publish your article open access.

 

It is assumed that all corresponding authors will want to publish open access.

If this is not the case with you, contact your library/information service before you complete the My Publication -process. They will reject verifying your affiliation in the system. You will then receive a new link to My Publication and your article will be published behind a paywall.

Article in Springer’s non-standard workflow

A minority of journals belong in this category (see list of journals for details).

  • The process varies by journal title.

  • Use the name of your institution and your institutional email address in all communications with the journal.

  • Agree to the open access license used by the journal title.

CC BY 4.0 (ByAttribution)
Creative Commons describes the license like this:
This license lets others copy, distribute, display and perform the work and make derivative works and remixes based on it only if they give the author or licensor the credits (attribution) in the manner specified by these.

CC BY-NC 4.0 (ByAttribution-NonCommercial)
Creative Commons describes the license like this:
This license lets others remix, tweak, and build upon your work non-commercially, and although their new works must also acknowledge you and be non-commercial, they don’t have to license their derivative works on the same terms.

  • Springer will alert your institution and your library/information service will verify your affiliation in the  system.

  • Springer will publish your article open access.

 

It is assumed that all corresponding authors will want to publish open access.

If this is not the case with you, contact your library/information service before you complete the publishing process. They will reject verifying your affiliation in the system. Your article will be published behind a paywall.

Springer's instructions: Finnish open access agreement - A guide for corresponding authors (pdf)

Sage

Open Access Publishing in Sage Journals

FinELib’s agreement with Sage allows authors from participating institutions to publish Open Access in Sage's hybrid journals without incurring an article processing charge (APC). The costs of OA are covered by the agreement and paid for from library budgets.

Articles in Sage's Fully OA (Gold) journals can be published at no additional charge or with a 20% discount on the APC depending on the model chosen by institutions. Please see below for more information on which journals are eligible for you and which discounts apply.

The deal is in place until 31 December 2026.

Am I eligible?

You are eligible if you meet the criteria below:

  1. You are affiliated with one of the participating Finnish institutions.

  2. You are the corresponding author of your article.

  3. Your article has been accepted for publication during 1.1.2025-31.12.2026.

  4. The type of your article is (as defined by the journal/Sage):

      • original research paper,
      • review paper,
      • brief communications,
      • short report, or
      • case report.

Need support? Not sure of your eligibility? Email openaccess@sagepub.com or contact your library or information services.

Is my journal eligible?

Please select your institution to view which journals are eligible for you and which discounts apply. A 100% discount in the "Access type" field means the APC will be fully covered by the deal, i.e. there will be no author-facing charges for you. "Subscription only" means the journal does not offer an immediate open access option.

Is my journal compliant with Plan S?

Use the Journal Checker Tool to see if your preferred journal is compliant with Plan S and with the Academy of Finland's OA policy.

Journal Checker Tool

I am eligible, what do I need to do?

Step 1: Manuscript Submission

  • Submit your article.

  • Make sure that you supply your affiliation accurately and use your institutional email address to be identified as being eligible.

Step 2: Choose Open Access

  • Once your paper has been accepted and approved as eligible by your institution, you will be emailed details of Sage’s OA offer.

  • Click “Select your publishing route” to be taken to Sage’s OA platform.

  • Review the offer: the total fee for hybrid articles is shown as 0 £. For Gold OA articles, the total fee will be shown as either 0 £ or with a 20% discount on the APC dependent on the model chosen by your institution. Where an author is eligible for more than one discount, the highest one available will be automatically applied.

  • Click “Yes, make my article open access”.

  • Please note that the link to the platform will expire in 14 days. To reopen the offer, please contact finelib@helsinki.fi. (N.B. Starting from 2-3/2025 Sage will remove timeouts for most of its journals.).

Step 3: Register/Log in

  • Select your name from the drop-down menu to log in or register for an account.

Step 4: License Selection

  • Select a Creative Commons license (CC-BY 4.0).

  • Choose who owns the copyright of your contribution. (In most cases this will be you).

  • Click “Sign agreement”.

Step 5: Order Confirmation

  • You will now see a confirmation of the status and a copy of your license.

  • For Hybrid OA articles and for Gold OA articles with no APC to pay, this is the end of the process.

  • For Gold OA articles with an APC to pay, you will be taken to the billing pages.

Step 6: Paying the APC (Gold OA journals with an APC to pay only)

  • During the pre-approval, your institution has either offered or declined to pay the APC. The initial email will have informed you about the choice your institution has made.

  • If your institution has declined to pay the APC, you may either nominate another bill-payer or pay yourself.

Emerald

Open Access Publishing in Emerald Premier Journals

FinELib consortium’s agreement with Emerald offers authors an opportunity to publish their articles under the CC BY license with a free open access voucher (no article processing charge for the author).

The vouchers can be used during the agreement term 1.1.2025–31.12.2026.

There are 152 free vouchers per year.

Who is eligible to use the free vouchers?

Corresponding authors affiliated to Emerald Premier subscribing institutions are eligible to use the free vouchers.

The author must use their institutional email address when submitting the manuscript. Emerald will recognize the authors eligibility for the voucher from the institutional email domain.

What can the vouchers be used for?

The vouchers can be used for publishing in all titles in the Emerald Premier title list (xlsx) as well as in Emerald’s only fully open access titles International Journal of Climate Change Strategies and Management and Mental Illness.

Vouchers can be used for the following article types:

  • Research Paper
  • Viewpoint
  • Technical Paper
  • Conceptual Paper
  • Case Study
  • Literature Review
  • General Review

Instructions to the corresponding author

When submitting your manuscript in Emerald’s ScholarOne system

  • Use your institutional email address. Emerald will recognize your eligibility for a free voucher from your email domain. If you have previously used another email address in the system, please edit it accordingly.

  • Declare you interest to use a free voucher to publish open access. Do this in Step 4: Details and Comments. Tic the box  ”Yes, I want to publish my article as Open Access and my institution is eligible for a prepaid APC-voucher”.

When the article has been accepted for publication

  • You'll receive an acceptance letter via ScholarOne.

  • In addition, within 30 days from the acceptance letter, you will receive a link to a CC BY-license.

Creative Commons describes CC BY (ByAttribution) -license like this:
This license lets others distribute, remix, tweak, and build upon your work, even commercially, as long as they credit you for the original creation.

  • Complete the document, sign it and return it to the editor via email.

  • Emerald will publish your article under the CC BY-license.

     

If all free vouchers have been used  by the time your article is accepted, you have the right to direct the publisher to publish you article as a paywalled article (or alternatively pay the article processing charge).

If you need further information or help with the OA publishing process, please do not hesitate to contact your library/information service.

 Elsevier

Open Access Publishing in SD Freedom Journals

Under the FinELib consortium’s agreement with Elsevier, corresponding authors can publish their articles open access during 1.1.2024–31.12.2025 without article processing charge (APC) in Elsevier hybrid journals and journals flipped from hybrid to gold open access or with 15% discount of the journal’s APC in Elsevier gold open access journals.

There is a limited number of free open access articles available. Articles will be published under CC BY or CC BY-NC-ND license. We recommend that you choose CC BY which is required by many funders.

Am I eligible?

You are eligible if you meet the criteria below:

  • You are the corresponding author of the article, who is to communicate with Elsevier through the peer review process.

  • You are affiliated with one of the participating institutions.

  • Your article has been accepted for publication in Elsevier

    • SD Freedom hybrid journal or journal flipped from hybrid to gold open access (full APC waiver) or

    • Gold open access journal (15 % APC discount)

      Title list and APC discounts

      Alterations to the title list are possible during the agreement period.

  • The acceptance date of your article is between Jan 1, 2024 and Dec 31, 2025

  • Your article has been peer-reviewed. Peer-review article types include:

    • full length journal articles
    • review articles
    • short communications
    • case reports
    • short reviews (surveys)
    • original software publications
    • data articles
    • micro-articles
    • protocols
    • replication studies
    • videos

Is my journal compliant with Plan S?

Use the Journal Checker Tool to see if your preferred journal is compliant with Plan S and with the Academy of Finland's OA policy.

Journal Checker Tool

I am eligible, what do I need to do?

Once your article is accepted, you will receive an e-mail from Elsevier asking you to fill in the Rigths and Access form.

Filling in the Rigths and Access form

  1. Corresponding Author's organization: Start typing the name of your organisation and select the correct one from the list offered by the system. Affiliation details will be used to identify the authors and match them to the FinELib agreement.

    If you do not find your organisation's name, please contact your library/information service for more information.

  2. If relevant in the case of your article, fill in the co-author and funder details.

  3. If your affiliation details match to FinELib agreement, and based on the journal, you will be presented an option to publish open access without APC fee (the article publishing charge has been credited), or with 15% APC discount.

  4. Select the CC license. We recommend that you choose CC BY which is required by many funders.

  5. In case you are eligible for 15 % APC discount, you will be asked to provide the APC billing address details. In case you do not have a purchase order number, you may add N/A or 0 and proceed. Elsevier will send the invoice to the address you have provided. Fill in the invoicing information as accurately as possible so that the invoice is directed to the correct address.

  6. Proceed to the confirmation page and complete the request.

After you have completed the request it will be forwarded to your institution for approval. Once your institute has verified your eligibility, you will receive a confirmation.

If your request is accepted, Elsevier will either

  • make your article freely available online without APC payment, or
  • send a discounted invoice to the billing address you have specified, and after the invoice has been paid, the article will be made freely available online.

If your request to publish open access is not approved or the maximum number of free open access articles has been reached you will have the option to pay the APC yourself.

If you chose to publish your article behind a paywall, or would like to change CC BY-NC-ND license to CC BY, it is possible to retrospectively publish your article open access or with CC BY license within certain time limits. Please contact your library/information service for help.

If you need further information or help with open access publishing process, please contact your library/information service. Instructions to authors can also be found on Elsevier web pages.

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